Parent Handbook

Location

Bilingual Learning Center has two different sites:  Windom and Risen Christ. The BLC program at Windom meets in the school’s Media Center; enter by the back parking lot through door 6 after 2 PM. BLC at Risen Christ is in the RCCS gymnasium.

 

Hours of Operation

During the school year – Morning session: Monday-Thursday, 7:30-10:30am

After school: Monday-Friday, 2-6pm

During the summer:  Monday-Thursday; 8am-5pm

 

Key Dates

BLC follows the Minneapolis Public School District calendar.  Therefore, if MPS does not have school, BLC is also closed.  We follow their cancellations as well, so if school is cancelled due to inclement weather, BLC will also be closed.

Our sessions are separated into two school year sessions: Fall-Winter (August-March) and Spring (April-June) with one registration form for the entire year; we also offer summer day camps in June-July.  The summer camps have a separate registration form.

BLC (morning and after-school programs) will be closed the following dates:

  • September 3
  • October 17, 18, 19
  • November 1, 2
  • November 21, 22, 23
  • December 24-January 4
  • January 21
  • BLC open on January 24-25 all day
  • February 15
  • February 18
  • March 29-April 5
  • May 27

 

Little Workers will be open on May 1st (all day) and through the end of the school year in June, depending on expected attendance.

 

Contact

Please contact us regarding any changes to your child’s schedule that will affect their BLC attendance, including illness, doctor’s appointments, vacations, drop-in days or other after school plans. It is important that we have this information so that your child will be safe and so that we can plan ahead.

 

Email: info@blcenter.org   This is the best method of communicating with us.  Emails are reviewed during our hours of operation.  Any emails intended for Blanca, Nora or another member of our staff will be forwarded to the appropriate person.  If you would like to discuss something personal with one of them, leave your phone number and they will return your call as soon as possible.

 

Phone: (612)668-3384  available: Monday-Friday 1-6pm (during the school year). If no one responds, please leave a message. This is a good method of contacting us in case of an immediate emergency or to inform us if you will be arriving later than expected to pick up your child.

  

Late Pick-Up Fees

If you pick up your child more than 10 minutes past the hour indicated on your form, you will be charged for an additional hour of care.

If you pick up your child after 6:00pm, a $10.00 late pick-up fee will be added to your invoice. An additional $10.00 will be added for every additional 10 minutes you are late.

 

Drop-in fee: $10.00 per hour

The drop in fee will apply when (applies to Little Workers and after-school programs):

  • a student comes to BLC on a day not indicated on the registration form
    • – If there is a special extra day you would like the child to stay with us, you need to inform us, the Windom main office, and your child’s teacher in writing one full week in advance (it can be by email) and the drop-in fee will be applied.
  • when a student comes to BLC who does not come on a weekly routine.
    • – This includes students that miss the bus, parents who come very late to pick up their children from school, or students who have not filled out a BLC registration form for the current session. The payment is required the same day as the drop in.

 

BLC will not be responsible for any requests that are made with less than a week in advance. We will accept last-minute students, however, we are not responsible if the child does not come to BLC.  If your child needs to come at short notice, we suggest you send an email to us, the child’s teacher, and the Windom main office.  We also recommend you calling the Windom main office directly, especially if it is a same day request. The drop-in fee will apply.

  

Windom Contacts for Schedule Changes

If there is a change to the day(s) your child will be attending BLC, please contact the Windom office and your child’s teacher in addition to notifying BLC.

-Windom main office: (612)668-3370

-Windom main office email (Shirley, Windom secretary): shirley.zapata-torres@mpls.k12.mn.us

-You can find all of the Windom teachers’ emails at this site: http://windom.mpls.k12.mn.us/Directory

 

Class Cancellation/Change Policy
We encourage your child to try any classes they find interesting within the first 2 weeks of classes. During those 2 weeks, you are able to change or cancel classes. Any changes or cancellations need to be in writing to BLC and you must inform the appropriate people (i.e. student’s teacher) of any cancellations or changes. After the second week of classes, we will no longer accept class changes or cancellations. ‘Permanent Schedule Change Fee’ will be applied after the second week. There are no refunds for dropped classes after the second week.

 

Kids Care Cancellation/Change Policy
Please note that we follow the registration form when billing. During the first 2 weeks of enrichment care, we will accept schedule changes in writing. After the second week, the ‘Permanent Schedule Change Fee’ will be applied. Additionally, all enrichment care changes or cancellations must be made at least a month in advance due to our billing system.

 

Permanent Schedule Changes

There is a one-time fee for permanent schedule changes made after the second week of classes of $20.00.

When you register for BLC, you register for the entire school year. If you decide at any time to have your child stop attending BLC, please notify us in advance so that we can make the necessary changes.

We follow the registration form and the days and times indicated for billing. We ask that you take your time when filling out the registration form to ensure that the days and times you have indicated are correct and accurate.

 

 

Payment Policy

 

Little Workers: Early Spanish Literacy Program

Invoices must be paid a month in advance by the 10th of each month.

 

BLC After School Kids Care

Invoices must be paid a month in advance by the 10th of each month.

 

BLC After School Cultural Classes

Class tuition must be paid in total by the first day of the class. (Reimbursements may be given if classes are changed by the end of the second week.).

Discount: When your child is enrolled in more than three programs, you will automatically receive a 10% discount off of the cost of the classes. These discounts do not apply to Enrichment Care.

 

BLC Academic Tutoring

Invoices must be paid a month in advance by the 10th of each month.

 

BLC Spanish Summer Camp

Option 1: Pay full tuition, including registration fee, in one installment one month before the beginning of summer session. Option 2: Pay 50% of tuition and registration fee in one installment and the second installment of remaining tuition one month before summer session.

 

*Invoices are sent through email. On the registration form, please include the email address preferred for receiving the invoices. We will use the email from the registration form; therefore, you must include an email you are using and checking frequently.  Parents are responsible for making their payments on time.

 

Please come speak to a member of the BLC staff if you need an alternative payment plan.

 

 

Payment Options

 

1. Automatic Withdrawal
To enroll in our Automatic Withdrawal program you must fill out a form and hand it in to us with a void check.  The payments will be automatically withdrawn from your checking or savings account on the 5thof the month.  With this option you don’t have to worry about any late fees!  The form can be found on our website or front desk.  BLC recommends this payment option for all families.

2. Cash/Check
Please make all checks payable to BLC.  Payment should be made by check or cash at BLC (during program hours, give to BLC staff; after hours, put it in the drop box), or sent via mail to: PO Box 19034 Minneapolis, MN 55419

3. Credit Card
Payment may be made with credit card upon receiving the invoice by email or in person at  BLC (no extra charges).

 

Return Check/Insufficient Funds Policy: A $35 processing fee will be charged for any returned checks or any automatic withdrawal that did not go through due to insufficient funds. If a check is returned a second time, all future payments will require cash or money order.

 

Scholarships

Each academic year, BLC offers many student scholarships for tutoring, academic programming or enrichment to students who qualify for Free or Reduced Lunches. Please contact us regarding availability of scholarships for this school year.

BLC also offers 4-6 scholarships through a “Lottery” process to Free or Reduced students. These scholarships are provided after Thanksgiving Day. Parents of the students being granted a scholarship will be notified by  letter, email, phone or school’s Parent Liaison.

 

 

Late Payments

 

BLC after school kids care, Little Workers and academic tutoring

If you have not paid the invoice by the 10th of the month, a $15.00 late fee with be added to the invoice.

If invoices have not been paid for 2 months, then by the 10th of the following month, BLC reserves the right to not accept the student in our program until the payment and late fees have been made in full. Additionally, you will be automatically enrolled in our Automatic Withdrawal Program indefinitely.

BLC classes

If you have not paid the full class tuition by the first day of the class, your student will not be enrolled in the class (parents will be notified).

BLC Spanish Summer Camp

If the full tuition is not paid by one month before summer session, the child will not be enrolled in camp (parents will be notified).

 

*There will be no refunds for absence due to illness, no-show days, vacations/appointments, or school closings due to inclement weather.

 

 

Registration Fees

 

Little Workers, BLC After-school Program
There is a non-refundable $40.00 registration fee per family for the school year (August – June). The registration fee must be included with the registration form in order to secure placement in BLC’s programs.

 

BLC Spanish Summer Camp
There is a non-refundable $40.00 registration fee per child for the summer camp. The registration fee must be included with the registration form in order to secure placement in BLC’s Spanish Summer Camp.

 

There are two registration forms: 1) Little Workers (morning program) and After-school program for pre-K – 5th grade. Please fill out the correct form; one form is required for each student.

 

 

BLC Care Options

 

Little Workers: Early Spanish Literacy Program

Days: Monday-Thursday

Hours: 7:30am-10:30am

Ages: 4-5 (students enrolled in Joyce or High Five in Windom)

Cost: $18.00 per day

Payment schedule: Monthly in advance; payment for the month due by the 10th of that month

*If your student enrolls in both Little Workers and After School care, you will only pay the $40.00 registration fee once.

More information:  Students learn Spanish through song and play, as well as social and early academic skills (letter names, letter sounds, counting, etc…).  After the session is over, they will transition over into Joyce or the High Five afternoon session (if enrolled).  A snack is provided.

 

After School Kids Care

Days: Monday-Friday

Hours: anytime between 2:00pm and 6:00pm

Ages: 4-11

Cost: $6 per hour

More Information:  Bilingual and bicultural environment enriched with interactive, recreational and academic activities

 

BLC Classes

Days: Each class is offered once a week Monday-Friday

Hours: varies by class

Ages: 5-11

Cost: Pay for full session (not individual days) – varies by class; prices listed in catalog

More Information:  Instructors from around the community spend time with the students, teaching them about a specific theme. The classes combine academic, cultural and recreational learning in an interactive environment. Materials and snack are provided.

*Parent Observation Week: December 10-14

Parents can visit classes during this week to see what their children are learning.

 

Private Tutoring (during the school year)

Days: Can choose any between Monday-Friday

Hours:  2pm-5pm, 40 minute sessions

Ages: 5-11

Cost: $20 per session

More information:  Our tutors work directly with Windom staff members that work with your student during the school day in order to develop a strong intervention that reinforces what the child is doing in their classroom.  Please let us know if you have a desired area of focus and if you would like the tutoring sessions to be in English or Spanish.  We will work with your family and the tutor to find a schedule that works.

 

Spanish Summer Camp

Dates:  June to August, weeks vary

Days: Monday-Thursday

Hours: 8:00am-5:00pm, camps in the morning and afternoon

Ages:  4-11

Cost: Varies, please refer to the registration form

More Information:  Students receive Spanish instruction, which allows them to keep up with their Spanish throughout the summer.  Each week features a new theme which activities and projects will revolve around, and you can choose as many weeks as you would like. We also offer private tutoring throughout our summer session.

 

 

Behavior Incidents

 

If there are any serious incidents of behavioral issues with your child, we will contact you and fill out a Student Incident Report Form describing what happened.  If there are three serious behavior incidents that occur while your child is with us, the child will be out of the program.  This includes any violence, harassment (verbally or physically), bullying, or demonstrating a lack of respect for our staff or materials. BLC reserves the right to terminate a student’s enrollment in our program.

BLC, in its sole discretion, determines if it is unable to meet the needs of a student, or that it is not in the best interest of BLC or other students enrolled to have a child continue in attendance.

BLC and its staff retain the sole right and responsibility to determine any disputed factual matters regarding termination of enrollment.