Parent Handbook

Location

Bilingual Learning Center is located in Windom Dual Immersion School. The BLC program at Windom meets in the school’s Media Center; enter by the back parking lot through door 7  on Blaisdell Ave. (due to the construction) after 2 PM.

Hours of Operation

During the school year – Morning session: Monday-Friday, 7:30-10:30am

After school: Monday-Friday, 2-6pm

During the summer:  Monday-Friday, 7:30am-6pm

Key Dates

BLC follows the Minneapolis Public School District calendar.  Therefore, if MPS does not have school, BLC is also closed.  We follow their cancellations as well, so if school is cancelled due to inclement weather, BLC will also be closed.

Our program is separated into three school year sessions: Fall (August-December), Winter (January-March) and Spring (April-June). Each session has a separate registration for classes.

We also offer summer day camps in June-July.  The summer camps have a separate registration form. BLC (morning and after-school programs) will be closed the following dates:

  • October 16
  • November 27, 28, 29
  • December 23-January 3
  • January 20
  • February 17-18
  • March 27-April 3
  • May 25

BLC plans to open on the following school release days, depending on attendance:

  • October 17-18
  • November 1
  • January 17

Little Workers will be open on May 1st and through the end of the school year in June, depending on expected attendance.

Contact

Please contact us regarding any changes to your child’s schedule that will affect their BLC attendance, including illness, doctor’s appointments, vacations, drop-in days or other after school plans. It is important that we have this information so that your child will be safe and so that we can plan ahead.

  • Email: info@blcenter.org This is the best method of communicating with us.  Emails are reviewed during our hours of operation.  Any emails intended for Blanca, Nora or another member of our staff will be forwarded to the appropriate person.  If you would like to discuss something personal with one of them, leave your phone number and they will return your call as soon as possible.
  • Phone: (612)668-3384 available: Monday-Friday 1-6pm (during the school year). If no one responds, please leave a message. This is a good method of contacting us in case of an immediate emergency or to inform us if you will be arriving later than expected to pick up your child.

Late Pick-Up Fees

If you pick up your child more than 10 minutes past the hour indicated on your form, you will be charged for an additional hour of care. BLC charges per full hour of care, ie. 3:00, 4:00, 5:00, 6:00.

If you pick up your child after 6:00pm, a $10.00 late pick-up fee will be added to your invoice. An additional $10.00 will be added for every additional 10 minutes you are late.

Drop-in Fee: $10.00 per hour

The drop in fee will apply when (applies to Little Workers and after-school programs):

  • a student comes to BLC on a day not indicated on the registration form
  • – If there is a special extra day you would like the child to stay with us, you need to inform us, the Windom main office, and your child’s teacher in writing one full week in advance (it can be by email) and the drop-in fee will be applied.
  • when a student comes to BLC who does not come on a weekly routine.
  • – This includes students that miss the bus, parents who come very late to pick up their children from school, or students who have not filled out a BLC registration form for the current session. The payment is required the same day as the drop in.

In case of emergency, text or call us at: (612)249-3633

BLC will not be responsible for any requests that are made with less than a week in advance. We will accept last-minute students, however, we are not responsible if the child does not come to BLC.  If your child needs to come at short notice, we suggest you send an email to us, the child’s teacher, and the Windom main office.  We also recommend you calling the Windom main office directly, especially if it is a same day request. The drop-in fee will apply.

 

Late Registration

Students will not be allowed to begin BLC until we have their completed registration form and the annual registration fee has been paid.

 

 

Windom Contacts for Schedule Changes

If there is a change to the day(s) your child will be attending BLC, please contact the Windom office and your child’s teacher in addition to notifying BLC.

-Windom main office: (612)668-3370

-Windom main office email (Shirley, Windom secretary): shirley.zapata-torres@mpls.k12.mn.us

-You can find all of the Windom teachers’ emails at this site: http://windom.mpls.k12.mn.us/Directory

Class Cancellation/Change Policy

We encourage your child to try any classes they find interesting within the first 2 class sessions. You are able to change or cancel within the first two classes. Any changes or cancellations need to be in writing to BLC and you must inform the appropriate people (i.e. student’s teacher) of any cancellations or changes. After the second week of a class, we will no longer accept class changes or cancellations. ‘Permanent Schedule Change Fee’ will be applied after the second week. There are no refunds for dropped classes after the second week.

Kids Care Cancellation/Change Policy

Please note that we follow the registration form when billing. During the first 2 weeks of enrichment care, we will accept schedule changes in writing. After the second week, the ‘Permanent Schedule Change Fee’ will be applied. Additionally, all enrichment care changes or cancellations must be made at least a month in advance due to our billing system.

Permanent Schedule Changes

There is a one-time fee for permanent schedule changes made after the second week of classes of $20.00.

When you register for BLC, you register for the entire school year. If you decide at any time to have your child stop attending BLC, please notify us in advance so that we can make the necessary changes.

We follow the registration form and the days and times indicated for billing. We ask that you take your time when filling out the registration form to ensure that the days and times you have indicated are correct and accurate.

 

Payment Policy

Little Workers: Early Spanish Literacy Program

Invoices must be paid a month in advance by the 10th of each month.

BLC After School Kids Care

Invoices must be paid a month in advance by the 10th of each month. Care is charged per full hour, i.e. 3:00, 4:00, 5:00, or 6:00 (no half hours).

BLC After School Cultural Classes

Class tuition must be paid in total no later than one month before the end of the class. Reimbursements may be given if classes are changed by the end of the second week, but after the second class you are committed to paying for the entire cost of the class for that session (fall, winter, or spring).

Discount: When your child is enrolled in more than three programs, you will automatically receive a 10% discount off of the cost of the classes. These discounts do not apply to Enrichment Care.

BLC Academic Tutoring

Invoices must be paid a month in advance by the 10th of each month.

BLC Spanish Summer Camp

Option 1: Pay full tuition, including registration fee, in one installment one month before the beginning of summer session. Option 2: Pay 50% of tuition and registration fee in one installment and the second installment of remaining tuition one month before summer session.

*Invoices are sent through email. On the registration form, please include the email address preferred for receiving the invoices. We will use the email from the registration form; therefore, you must include an email you are using and checking frequently.  Parents are responsible for making their payments on time.

Please come speak to a member of the BLC staff if you need an alternative payment plan.

 Payment Options

 

  1. Automatic Withdrawal

To enroll in our Automatic Withdrawal program you must fill out a form and hand it in to us with a void check.  The payments will be automatically withdrawn from your checking or savings account on the 5th of the month.  With this option you don’t have to worry about any late fees!  The form can be found on our website or front desk.  BLC recommends this payment option for all families.

  1. Cash/Check

Please make all checks payable to BLC.  Payment should be made by check or cash at BLC (during program hours, give to BLC staff; after hours, put it in the drop box), or sent via mail to: PO Box 19034 Minneapolis, MN 55419

  1. Credit Card (new)

Payment may be made with credit card upon receiving the invoice by email or in person at  BLC.

NOTE: There is a fee of 3% when your invoice is more than $200.00. The charge will be added to the next invoice.

Return Check/Insufficient Funds Policy: A $35 processing fee will be charged for any returned checks or any automatic withdrawal that did not go through due to insufficient funds. If a check is returned a second time, all future payments will require cash or money order.

Scholarships

Each academic year, BLC offers many student scholarships for tutoring, academic programming or enrichment to students who qualify for Free or Reduced Lunches. Please contact us regarding our scholarship application. We will consider your annual income and the number of adults and dependents in your household, then determine a scholarship to align with your individual situation. Our goal is to help all families who qualify for assistance. Depending on your situation and availability of funding, we can offer partial or full scholarships.

BLC is not qualified to accept assistance through county or other agencies.

BLC also offers 6 scholarships through a “Lottery” process to Free or Reduced students. These scholarships are provided after Thanksgiving Day. Parents of the students being granted a scholarship will be notified by letter, email, phone or school’s Parent Liaison.

Late Payments

 

BLC After School Kids Care, Little Workers and Academic Tutoring

If you have not paid the invoice by the 10th of the month, a $15.00 late fee with be added to the invoice.

If invoices have not been paid for 2 months, then by the 10th of the following month, BLC reserves the right to not accept the student in our program until the payment and late fees have been made in full. Additionally, you will be automatically enrolled in our Automatic Withdrawal Program indefinitely.

IMPORTANT:  If you leave the program and still have debts pending, BLC will send your account to a collection agency, and they will communicate with you regarding payments.

 

BLC Classes

If you have not paid the full class tuition one month before the end of the class, your student will not be be allowed to continue in subsequent sessions of the class.

BLC Spanish Summer Camp

If the full tuition is not paid by one month before summer session, the child will not be enrolled in camp (parents will be notified).

 

*There will be no refunds for absence due to illness, no-show days, vacations, appointments, or school closings due to inclement weather.

Registration Fees

Little Workers, BLC After-school Program

There is a non-refundable $40.00 registration fee per family for the school year (August – June). The registration fee must be included with the registration form in order to secure placement in BLC’s programs.

BLC Spanish Summer Camp

There is a non-refundable $40.00 registration fee per child for the summer camp. The registration fee must be included with the registration form in order to secure placement in BLC’s Spanish Summer Camp.

There are two registration forms: 1) Little Workers (morning program) and After-school program for pre-K – 5th grade. Please fill out the correct form; one form is required for each student.

BLC Care Options

Little Workers: Early Spanish Literacy Program

Days: Monday-Friday

Hours: 7:30am-10:30am

Ages: 4-5 (students enrolled in Joyce or High Five in Windom)

Cost: $20.00 per day

Payment schedule: Monthly in advance; payment for the month due by the 10th of that month

*If your student enrolls in both Little Workers and After School care, you will only pay the $40.00 registration fee once.

More information:  Students learn Spanish through song and play, as well as social and early academic skills (letter names, letter sounds, counting, etc…).  After the session is over, they will transition over into Joyce or the High Five afternoon session (if enrolled).  A snack is provided.

After School Kids Care

Days: Monday-Friday

Hours: anytime between 2:00pm and 6:00pm

Ages: 4-11

Cost: $6.50 per hour

More Information:  Bilingual and bicultural environment enriched with interactive, recreational and academic activities

BLC Classes

Days: Each class is offered once a week Monday-Friday

Hours: varies by class

Ages: 5-11

Cost: Pay for full session (not individual days) – varies by class; prices listed in catalog

More Information:  Instructors from around the community spend time with the students, teaching them about a specific theme. The classes combine academic, cultural and recreational learning in an interactive environment. Materials and snack are provided.

*Parent Observation Week: December 9-13

Parents can visit classes during this week to see what their children are learning.

Private Tutoring (during the school year)

Days: Can choose any between Monday-Friday

Hours:  2pm-5pm, 40 minute sessions

Ages: 5-11

Cost: $20 per session

More information:  Our tutors work directly with Windom staff members that work with your student during the school day in order to develop a strong intervention that reinforces what the child is doing in their classroom.  Please let us know if you have a desired area of focus and if you would like the tutoring sessions to be in English or Spanish.  We will work with your family and the tutor to find a schedule that works.

Spanish Summer Camp

Dates:  June and July, weeks vary

Days: Monday-Friday

Hours: 7:30am-6:00pm, camps in the morning and afternoon

Ages:  4-11

Cost: Varies, please refer to the registration form

More Information:  Students receive Spanish instruction, which allows them to keep up with their Spanish throughout the summer: includes field trips, reading, arts & crafts, sports, dance, science & nature, and cultural activities.

Behavior Incidents

If there are any serious incidents of behavioral issues with your child, we will contact you and fill out a Student Incident Report Form describing what happened.  If there are three serious behavior incidents that occur while your child is with us, the child will be out of the program.  This includes any violence, harassment (verbally or physically), bullying, or demonstrating a lack of respect for our staff or materials. BLC reserves the right to terminate a student’s enrollment in our program.

BLC, in its sole discretion, determines if it is unable to meet the needs of a student, or that it is not in the best interest of BLC or other students enrolled to have a child continue in attendance.

BLC and its staff retain the sole right and responsibility to determine any disputed factual matters regarding termination of enrollment.

Frequently Asked Questions

  1. Can my child bring toys to BLC?

Yes, as long as they are school appropriate.  However, BLC is not responsible if the toy is damaged, stolen, or lost.  We remind students that if they are not using it at the moment to put it inside their backpack to prevent losing it.

  1. Can I visit the BLC program or my child’s class?

Of course!  Just let us know in advance and we would love to have you!  Also, we encourage parents to come in and share their talents with the students, so please let us know if you would like to come in to do a demonstration for the kids.

  1. Can someone else pick up my child?

Yes, if the person is not listed on your registration form, please let us know ahead of time and give us that person’s name and phone number.

  1. Is BLC open on holidays?

No. BLC follows the Minneapolis Public School District calendar, as well as their cancellations.  Therefore, if there is no school in Windom, there is no BLC program.

  1. Can I change my child’s class?

Assuming your child started at the beginning of the session, the student can attend two classes to see if they enjoy the program.  If you let us know in writing before the child attends the third class, you will receive a reimbursement for the paid class cost.  If the child is enrolled later on in the session, then you are committed to paying the rest of tuition starting with the day the child enrolled.  This is described under Cancellation Policy.

  1. Can I combine BLC classes and care?

Definitely!  Your child can either be in enrichment care or a class from 2-4pm and still participate in enrichment care from 4-6pm.  All BLC students come together around 4pm for their snack and from there, they transition into enrichment care.

  1. Can my student take a BLC class if s/he is enrolled in Minneapolis Kids?

Yes, we work together with Minneapolis Kids to make sure there is a smooth transition from one program to the other.  The student will be sent to BLC after school, attend their class between 2-4pm, then after snack the child will transition over to Minneapolis Kids.

  1. Does my child have to be a Windom student to attend the BLC program?

No, BLC accepts any students from the community that are within our age range.  We have had students from other schools come join us, but please be aware that BLC does not offer transportation, so it will be your responsibility to arrange the student’s transportation from their school to Windom.

Waiver, Release, Indemnify, Hold Harmless and Permission to Secure Treatment Agreement

BLC is committed to conducting its recreation programs and activities in the safest manner possible and holds the safety of its participants in the highest possible regard. Participants registering themselves or parents/guardians registering their child/ward in recreation programs must recognize, however, that there is an inherent risk of injury when choosing to participate in recreation activities. BLC continually strives to reduce such risks and insists that all participants follow safety rules and instructions which have been designed to protect the participants’ safety.

Please recognize that BLC does not carry medical insurance for injuries sustained by participants. The cost of such insurance would make program fees prohibitive. Therefore, parents/guardians registering their child/ward for Bilingual Learning Center activities should review their own health insurance policy for coverage. It must be noted that the absence of health insurance coverage does not make BLC responsible for payment of medical expenses.

Due to the difficulty and high cost of obtaining liability insurance, the agency providing liability coverage for BLC REQUIRES the execution of the following Waiver and Release. Your cooperation is greatly appreciated.

Please read this form carefully and be aware that by registering your minor child/ward for participation in the Bilingual Learning Center activities, you are waiving and releasing all claims for injuries you or your child/ward might sustain arising out of these programs. If the participant is a minor, this form must be signed by a parent or guardian.

Waiver and Release of All Claims

As a participant in the Bilingual Learning Center activities, I agree to assume the full risk of any injuries, including death, damages or loss regardless of severity, which I or my child/ward may sustain as a result of participating in any and all activities connected with or associated with such activities.

I agree to waive and relinquish all claims I or my child/ward may have as a result of participating in the activities against Bilingual Learning Center activities and its directors, officers, trustees, agents, servants and employees.

I do hereby fully release and discharge Bilingual Learning Center, and their respective directors, officers, trustees, agents, servants and employees from any and all claims from injuries, including death, damage or loss which I or my child/ward may have or which may accrue to me on account of my participation.

I further agree to indemnify and hold harmless and defend Bilingual Learning Center, and their respective directors, officers, trustees, agents, servants and employees from any and all claims from injuries, including death, damages and losses sustained by me or my child/ward or arising out of, connected with, or in any way associated with the activities of the programs.

Permission to Secure Treatment

In the event of an emergency, I authorize Bilingual Learning Center and their respective directors, officers, trustees, agents, servants and employees to secure treatment from any licensed hospital, physician, and/or medical personnel, and/or any treatment deemed necessary for my or my child’s/ward’s immediate care and I agree that I will be responsible for payment of any and all medical services required.

In the event I or my child requires use and administration of an epi-pen, prescription or over-the-counter medication, it is my responsibility to ensure that the epi-pen and/ or medications are on me or my child or within our personal belongings every day of the program. If BLC staff is required to administer and use the epi-pen/ or any medication, I agree to forever release and discharge BLC and its directors, officers, and employees from any and all liability arising out of or resulting from use or administration of the epi-pen and/ or medication.