BLC Policy 2017

Basic Information

 

Location

Bilingual Learning Center has two different sites:  Windom and Risen Christ. The BLC program at Windom meets in the school’s Media Center.  You can access our program through the back parking lot through door 6 after 2 PM.

 

Contact

Email: info@blcenter.org   This is the best method of communicating with us.  Emails are reviewed during our hours of operation.  Any emails intended for Blanca, Nora or another member of our staff will be forwarded to the appropriate person.  If you would like to discuss something personal with one of them, leave your phone number and they will return your call as soon as possible.

Phone: (612)668-3384  available: Monday-Friday 1-6pm (during the school year). If no one responds, please leave a message. This is a good method of contacting us in case of an immediate emergency or to inform us if you will be arriving later than expected to pick up your child.

 

Calendar

BLC follows the Minneapolis Public School District calendar.  Therefore, if MPS does not have school, BLC is also closed.  We follow their cancellations as well, so if school is cancelled due to inclement weather, BLC will also be closed.

Our sessions are separated into four parts: Fall (August-December), Winter (January-March), Spring (April-June), and Summer (June-July).  Each session has its own registration form.

 

Hours of Operation

During the school year: Monday-Friday; 2pm-6pm
During the summer:  Monday-Thursday; 7:30am-5:30pm

 

 

 

Registration Fee

 

Little Workers, BLC After-school Program
There is a non-refundable $35.00 registration fee per family for the school year (August – June). The registration fee must be included with the registration form in order to secure placement in BLC’s programs.

 

BLC Spanish Summer Camp
There is a non-refundable $35.00 registration fee per child for the summer camp. The registration fee must be included with the registration form in order to secure placement in BLC’s Spanish Summer Camp.

 

 

BLC Care Options

 

Little Workers: Early Spanish Literacy Program

Days: Monday-Thursday

Hours: 7:30am-10:30am

Ages: 4-5 (students enrolled in Joyce or High Five in Windom)

Cost: $18.00 per day

Payment schedule: Monthly in advance; payment for the month due by the 10th of that month

More information:  Students learn Spanish through song and play, as well as social and early academic skills (letter names, letter sounds, counting, etc…).  After the session is over, they will transition over into Joyce or the High Five afternoon session (if enrolled).  A snack is provided.

 

After School Enrichment Care

Days: Monday-Friday

Hours: anytime between 2:00pm and 6:00pm

Ages: 4-11

Cost: $6 per hour

More Information:  Bilingual and bicultural environment enriched with interactive, recreational and academic activities

 

BLC Classes

Days: Each class is offered once a week Monday-Friday

Hours: varies by class

Ages: 5-11

Cost: Varies by class; prices listed in catalog

More Information:  Instructors from around the community spend time with the students, teaching them about a specific theme. The classes combine academic, cultural and recreational learning in an interactive environment. Materials and snack are provided.

 

Private Tutoring (during the school year)

Days: Can choose any between Monday-Friday

Hours:  2pm-5pm, 1 hour or 30 minute long sessions

Ages: 5-11

Cost: $25 for hour long session; $18 for 40 minute session

More information:  Our tutors work directly with Windom staff members that work with your student during the school day in order to develop a strong intervention that reinforces what the child is doing in their classroom.  Please let us know if you have a desired area of focus and if you would like the tutoring sessions to be in English or Spanish.  We will work with your family and the tutor to find a schedule that works.

 

Spanish Summer Camp

Dates: 7 weeks in June-August

Days: Monday-Friday

Hours: 7:30am-5:30pm, Options: morning, afternoon, or all day.

Ages:  4-11

Cost: Varies, please refer to the registration form

More Information:  Students receive Spanish instruction, which allows them to keep up with their Spanish throughout the summer.  Each week features a new theme which activities and projects will revolve around, and you can choose as many weeks as you would like. We also offer private tutoring throughout our summer session.

 

 

Payment Policy

 

Little Workers: Early Spanish Literacy Program
Invoices must be paid a month in advance by the 10th of each month.

 

BLC After School Enrichment Care
Invoices must be paid a month in advance by the 10th of each month.

 

BLC After School Classes
Class tuition must be paid in total by the first day of the class. (Reimbursements may be given if classes are changed by the end of the second week.)
Discount: When your child is enrolled in more than three programs, you will automatically receive a 10% discount off of the cost of the classes . This discounts do not apply to Enrichment Care.

 

BLC Academic Tutoring
Invoices must be paid a month in advance by the 10th of each month.

 

BLC Spanish Summer Camp

Option 1: Pay full tuition, including registration fee, in one installment one month before the beginning of summer session. Option 2: Pay 50% of tuition and registration fee in one installment and the second installment of remaining tuition one month before summer session.

*Invoices are sent through email. On the registration form, please include the email address preferred for receiving the invoices. We will use the email address on the registration form; therefore you must include an email you are using and checking frequently.  Parents are responsible for making their payments on time. 

*Please come speak to a member of the BLC staff if you need an alternative payment plan.

 

 

Payment Options

 

1. Automatic Withdrawal
To enroll in our Automatic Withdrawal program you must fill out a form and hand it into us with a void check.  The payments will be automatically withdrawn from your checking or savings account on the 5th of the month.  With this option you don’t have to worry about any late fees!  The form can be found on our website or front desk.  BLC recommends this payment option for all families.

2. Cash/Check
Please make all checks payable to BLC.  Payment should be made by check or cash at BLC (during program hours, give to BLC staff; after hours, put it in the drop box), or sent via mail to: PO Box 19034 Minneapolis, MN 55419

3. Credit Card
Payment may be made with credit card upon receiving the invoice by email or in person at  BLC (no extra charges).

Return Check/Insufficient Funds Policy: A $35 processing fee will be charged for any returned checks or any automatic withdrawal that did not go through due to insufficient funds. If a check is returned a second time, all future payments will require cash or money order.

 

Late Payments: 

BLC after-school enrichment care, Little Workers and academic tutoring: if you have not paid the invoice by the 10th of the month, a $15.00 late fee with be added to the invoice.

– If invoices have not been paid for 2 months, then by the 10th of the following month, BLC reserves the right to not accept the student in our program until the payment and late fees have been made in full. Additionally, you will be automatically enrolled in our Automatic Withdrawal Program indefinitely.

BLC classes: if you have not paid the full class tuition by the first day of the class, your student will not be enrolled in the class (parents will be notified).

BLC Spanish Summer Camp: if the full tuition is not paid by one month before summer session, the child will not be enrolled in camp (parents will be notified).

No Show Days (your child does not come on a day you have indicated on your form as a BLC day)

There will be no refunds for absence due to illness, vacations/appointments or school closing due to inclement weather.

 

Drop-in fee: $10.00 per hour

The drop in fee will apply when (applies to Little Workers and after-school programs):

  • a student is picked up later than the indicated pick-up time on the registration form
  • a student comes to BLC on a day not indicated on the registration form
    • – If there is a special extra day you would like the child to stay with us, you need to inform us, the Windom main office, and your child’s teacher in writing one full week in advance (it can be by email) and the drop-in fee will be applied.
  • when a student comes to BLC who does not come on a weekly routine.
    • – This includes students that miss the bus, parents who come very late to pick up their children from school, or students who have not filled out a BLC registration form for the current session. The payment is required the same day as the drop in.

 

BLC will not be responsible for any requests that are made with less than a week in advance. We will accept last-minute students, however, we are not responsible if the child does not come to BLC.  If your child needs to come at short notice, we suggest you send an email to us, the child’s teacher, and the Windom main office.  We also recommend you calling the Windom main office directly, especially if it is a same day request.  The Windom main office number is (612)668-3370. The drop-in fee will apply.

 

Late Pickup Fee: $10.00

If you pick up your child after 6:00pm, a $10.00 late pickup fee will be added to your invoice. An additional $10.00 will be added for every additional 10 minutes you are late.

 

 

Class Cancellation/Change Policy:
We encourage your child to try any classes they find interesting within the first 2 weeks of classes. During those 2 weeks, you are able to change or cancel classes. Any changes or cancellations need to be in writing to BLC and you must inform the appropriate people (ie. student’s teacher) of any cancellations or changes. After the second week of classes, we will no longer accept class changes or cancellations. ‘Permanent Schedule Change Fee’ will be applied after the second week.

 

Enrichment Care Cancellation/Change Policy:
Please note that we follow the registration form when billing. During the first 2 weeks of enrichment care, we will accept schedule changes in writing. After the second week, the ‘Permanent Schedule Change Fee’ will be applied. Additionally, all enrichment care changes or cancellations must be made at least a month in advance due to our billing system.

 

 

Behavior Incidents

If there are any serious incidents of behavioral issues with your child, we will contact you and fill out a Student Incident Report Form describing what happened.  If there are three serious behavior incidents that occur while your child is with us, the child will be out of the program.  This includes any violence, harassment (verbally or physically), bullying, or demonstrating a lack of respect for our staff or materials. BLC reserves the right to terminate a student’s enrollment in our program.

BLC, in its sole discretion, determines if it is unable to meet the needs of a student, or that it is not in the best interest of the Resource Center or other students enrolled to have a child continue in attendance.

BLC and its staff retain the sole right and responsibility to determine any disputed factual matters regarding termination of enrollment. 

 

 

Email Contacts for schedule changes:

All changes need to be submitted in writing. If you want to make any changes to your child’s schedule that are not indicated on the registration form, please contact:

-BLC email: info@blcenter.org  ; we check emails Monday-Friday, 1-6pm

-Windom main office email (Shirley, Windom secretary): shirley.zapata-torres@mpls.k12.mn.us

-You can find all of the Windom teachers’ emails at this site: http://windom.mpls.k12.mn.us/Directory

 

 

Waiver, Release, Indemnify, Hold Harmless and Permission to Secure Treatment Agreement

 

BLC is committed to conducting its recreation programs and activities in the safest manner possible and holds the safety of its participants in the highest possible regard. Participants registering themselves or parents/guardians registering their child/ward in recreation programs must recognize, however, that there is an inherent risk of injury when choosing to participate in recreation activities. BLC continually strives to reduce such risks and insists that all participants follow safety rules and instructions which have been designed to protect the participants’ safety.

Please recognize that BLC does not carry medical insurance for injuries sustained by participants. The cost of such insurance would make program fees prohibitive. Therefore, parents/guardians registering their child/ward for Bilingual Learning Center activities should review their own health insurance policy for coverage. It must be noted that the absence of health insurance coverage does not make BLC responsible for payment of medical expenses.

Due to the difficulty and high cost of obtaining liability insurance, the agency providing liability coverage for BLC REQUIRES the execution of the following Waiver and Release. Your cooperation is greatly appreciated.

Please read this form carefully and be aware that by registering your minor child/ward for participation in the Bilingual Learning Center activities, you are waiving and releasing all claims for injuries you or your child/ward might sustain arising out of these programs. If the participant is a minor, this form must be signed by a parent or guardian.

 

Waiver and Release of All Claims

As a participant in the Bilingual Learning Center activities, I agree to assume the full risk of any injuries, including death, damages or loss regardless of severity, which I or my child/ward may sustain as a result of participating in any and all activities connected with or associated with such activities.

I agree to waive and relinquish all claims I or my child/ward may have as a result of participating in the activities against Bilingual Learning Center activities and its directors, officers, trustees, agents, servants and employees.

I do hereby fully release and discharge Bilingual Learning Center, and their respective directors, officers, trustees, agents, servants and employees from any and all claims from injuries, including death, damage or loss which I or my child/ward may have or which may accrue to me on account of my participation.

I further agree to indemnify and hold harmless and defend Bilingual Learning Center, and their respective directors, officers, trustees, agents, servants and employees from any and all claims from injuries, including death, damages and losses sustained by me or my child/ward or arising out of, connected with, or in any way associated with the activities of the programs.

 

Permission to Secure Treatment

In the event of an emergency, I authorize Bilingual Learning Center and their respective directors, officers, trustees, agents, servants and employees to secure treatment from any licensed hospital, physician, and/or medical personnel, and/or any treatment deemed necessary for my or my child’s/ward’s immediate care and I agree that I will be responsible for payment of any and all medical services required.

In the event I or my child requires use and administration of an epi-pen, prescription or over-the-counter medication, it is my responsibility to ensure that the epi-pen and/ or medications are on me or my child or within our personal belongings every day of the program. If BLC staff is required to administer and use the epi-pen/ or any medication, I agree to forever release and discharge BLC and its directors, officers, and employees from any and all liability arising out of or resulting from use or administration of the epi-pen and/ or medication.